Job Vacancy: Admin Coordinator

Part Time / Newtown, Geelong

Are you an excellent Admin Coordinator who is motivated with a positive ‘can do’ attitude and looking to assist in growing and developing a successful marketing agency? Do you want to be a key member of a team that prides itself on quality, innovative thinking and creativity? If so, read on! 

To be successful in the role, you will be able to demonstrate your ability in the following key criteria:  

Are you one of our new folk?

Are you one of our new folk?

  • Bright and friendly personality with good people skills

  • A strong organiser who has drive and is consistently reliable

  • Able to work individually demonstrating initiative, but also willing and capable to work as part of a team

  • Confident communicator and ability to effectively liaise with team members and clients

  • Excellent problem-solving skills with a common-sense approach

  • Excellent grammar and spelling, with copy proofing experience

  • Proven experience and tendency to want to create and improve systems and processes

  • Competent in using standard office software such as Word and Excel, Canva, Asana or other task management software

  • Experience in using Xero for invoicing and reconciling accounts

  • Previous experience in a services business or agency (preferred but not essential)

This position will report to the Managing Director and is required to undertake the general administration of the business to ensure the operational, management and other key functions can operate effectively and efficiently and will be directly responsible for:

  • Being the ‘face of the business’ as the first point of contact: answering telephone calls, emails and other correspondence.

  • Entering, maintaining and managing tasks in our task management system from start to finish

  • Maintaining the workflow to the highest of standards

  • Delivering exceptional customer service to our clients

  • Reviewing timesheets, invoicing and reconciling accounts in Xero

  • Managing and administering general administration functions for the business and MD

  • Proofreading materials such as blogs, advertising and design outputs

  • Being a key member in the growth and development of a growing player in the industry


We are determined to find the right person and hence are open to discussion regarding flexible working hours to cater for existing commitments with the right candidate. 

About Us
Passionfolk is a growing Geelong-based marketing agency. We’re a small, tightly knit team of 6 full time staff as well as part time project consultants. We’re very lucky to have a diverse range of amazing clients achieving incredible things. From wine and chocolate, sailing and nail polish, cemeteries and education, architecture and aprons - we’re inspired by the brands and people we get to work with every day. 

We always recruit on team fit first - the existing Passionfolk team is a good bunch - friendly, flexible and achievement-oriented. We want to work with more people like us!

Apply
If this opportunity is for you and you would like to work as part of a friendly team, please send your resume to janet@passionfolk.com with a covering letter outlining why you feel you are the most suitable candidate for this role by specifically addressing the key criteria above.